This section is designed to answer common questions and doubts emerging during your registration to the Conference as a participant. If you cannot find what you are looking for, try a search by using the "Ctrl+F" option.
Registration to the EFA 2016 Annual Meeting
Question: When is the registration opening?
Answer: Registration for the EFA 2016 Annual Meeting will open on April 19, 2016 and will close on August 1, 2016. If maximum capacity is reached, the conference registration will be closed prior to the deadline. Please note that the registration is considered completed only after payment.
Question: How do I register?
Answer: All participants must register online through our conference management system ConfTool. If you submitted a paper and/or acted as reviewers, you can use your existing user account. Login/register, click here.
Question: Can I attend the conference if I do not present a paper?
Answer: Yes, the conference is open to participants who do not present a paper.
Question: My spouse is travelling with me, can she/he attend to the social program activities?
Answer: Yes, accompanying persons are invited to participate in all social events. However, due to limited capacity in some of the venues, we have restrained the number of persons that can register as accompanying persons for social event. Please note that accompanying partners pay a fee for the Dinner Buffet, Cultural Activity and Conference Dinner. Only registered partners will be granted access. You will need to enroll your partner when registering for the conference.
Question: I have already registered and paid, but I need to edit my registration (e.g. additional tickets). How can I do it?
Answer: The system does not allow to modify registration after payment. Write us an email to efa2016 [at] bi [dot] no specifying event(s) and number of tickets needed.
Question: Where can I found documents to apply for Visa?
Answer: For those participants who need a visa to enter the Kingdom of Norway, we recommend to get in contact with your local Embassy or Consulate as soon as possible. As organizer we are entitled to issue an invitation letter. Please note that the invitation letter will only be released for those participants who have completed and paid their registration. To get your invitation letter contact us at efa2016 [at] bi [dot] no.
Question: I cannot join the conference, can I nominate someone else?
Answer: Substitutions for the conference participation shall be communicated by August 8, 2016. Substitutions for the Social Program Activities must be communicated not later than August 1, 2016. Any substitution that is not communicated in writing (efa2016 [at] bi [dot] no) will not be considered valid. The financial aspect has to be handled between the registered individual who is not attending and the individual who is substituting.
Question: How can I get an invoice?
Answer: Invoice can be downloaded by your user account. After login, click on Payment Receipt from your profile homepage. Please note that the address used is the one indicated in your profile information. If you wish to see which events you have registered for, access Your Participant Registration Details.
Payment – Credit card - Cancellations
Question: My registration payment failed, why?
Answer: In most of the cases, credit cards are not authorized to pay in Norway. Please check with you bank first. If the problem persists, write to efa2016 [at] bi [dot] no.
Question: My credit card was charged, but the payment was not recorded in ConfTool?
Answer: Please send us proof of payment via email at efa2016 [at] bi [dot] no.
Question: Can I cancel my registration?
Answer: Cancellations need to be made in writing to the EFA 2016 organizers with the cancellation form attached (to display the interactive pdf document, download and save the document). For more information about our cancellation policy and fees, check the Conference Registration page.
Question: I wish to pay by other means which is not credit card. Can I do this?
Answer: No, we can only accept credit card payments through ConfTool.
User Registration in Conftool
Question: Which email can I use to submit my paper at Conftool?
Answer: The EFA 2016 Conference Management system and EFA are two different and separate databases. In order for us to keep ordely track of the submissions and EFA membership payments, we ask all participants to register both your institutional email (as your main email address) and the email used to pay your EFA 2016 membership (in case the last one differs from your institutional email). In this case, please use the optional email field in ConfTool.
Question: I have previous EFA password and username but they are not working, why?
Answer: Each EFA Annual Meeting has a separate database. Therefore, you must create a new account at our event manangement platform ConfTool.
Question: I do not remember my username and/or username, what should I do?
Answer: You can always retrieve your login information by clicking on the links "Forgotten your username?" and/or "Forgotten your password?" on the EFA 2016 login page at Conftool, click here.
Question: How do I change my profile information (Institution name, address, emails, etc.)?
Answer: Users can always edit their personal information. After login, click on "Edit User Account Details" on the menu page or click on your name on the top-right side of the screen and click on "Edit User Account Details". If you need to change your email address, please send us an email. Please remember that after you change your email you have to inform us at efa2016 [at] bi [dot] no. You may as well notify Oxford Unversity Press at jnls [dot] cust [dot] serv [at] oup [dot] com .
Question: Why do I need to validate my email address?
Answer: Users who validate their email(s) will be given read access to the submissions where they are listed as co-authors with the same email address. To validate your address click on "Show User Account Details" from your ConfTool homepage.
Submission fee - EFA 2016 membership
Question: Do I need to pay a submission fee?
Answer: No, authors are not asked to pay a submission fee. However, the submitting author must be a 2016 EFA member in order to submit a paper to the EFA 2016 Annual Meeting.
Question: I have never been a member before, how can I buy my membership?
Answer: New member can apply online on the Oxford University Press website.
Question: I have a co-author and he/she is already EFA 2016 member, do I have to become member as well?
Answer: Yes, you must become member as well.
Question: I am a PhD, do I need to become an EFA 2016 member in order to submit my paper?
Answer: Yes, all authors that wish to submit to either Doctoral Tutorial or Main Conference must be EFA 2016 members.
Question: I was a member, how can I renew my membership?
Answer: If you were already a member in previous years, you can use the renewal link that was sent to you by email. If you have not received it, please contact OUP customer services jnls [dot] cust [dot] serv [at] oup [dot] com , or on +44 (0)1865 353907.
Question: I decided to withdraw my paper, can I get a refund?
Answer: EFA memberships are not refundable and not transferable. Please note that if you wish to attend the conference in August, you will be asked to become an EFA member.
Question: I want to have an overview of tracks and topics I can select for my submission, where can I find a list?
Answer: For an overview of tracks and topics, please access our EFA 2016 Conference Management System Conftool under Track and Topics menu. You can also find some information about selecting your Track and Topics at our Guidelines for Submission page and Special Sessions page. Please note that you are allowed to select only ONE track and as many topics as you wish (within the track).
Question: I made a mistake in my submission, what can I do?
Answer: Authors are entitled to change/revise/delete their submission any time before paper submission deadline (Tuesday, February 2, 2016 at 1:00 PM (13:00 hrs.) CET (Central European Time)). Click on "Your Submissions" -> "Edit Contribution Details". From this page you can change/update: author(s), organization(s), title of contribution, abstract, topics, and tick-box options. Please note that to complete the action, you need to press the "Save Data" button.
Question: How can I change the session of my submission?
Answer: The system does not allow you to change session, to do so write to efa2016 [at] bi [dot] no (subject: Session%20change%20in%20my%20submission%20-%20EFA%202015) including information about the session you want to submit, paper ID number, paper title, and authors. Please note that this process might take few days, take this into consideration when submitting close to the deadline.
Question: I do not want to submit my paper to EFA 2016 anymore, what should I do?
Answer: Login to your account and click on "Your Submissions" -> "Withdraw Contribution" -> "Yes, withdraw contribution". You will shortly receive a confirmation email about your withdrawal. Please note that the 2016 EFA membership is not refundable and not transferable.
Question: I have not received the paper submission confirmation email, why?
Answer: There might be different reasons why you have not received the confirmation email. Before taking any action, please check: 1) that your email is correctly spelled. To do so, click on your name on the top-right side of the screen and click on "Edit User Account Details", 2) check your email spam folder, 3) re-send another confirmation email by clicking on "Your Submissions" -> "Edit Contribution Details" and save your submission again. If you have not received the confirmation email, please get in contact with your email provider at your institution. ConfTool emails are blocked before reaching your inbox.
Question: I have registered a submission but not uploaded any files yet, how do I add the files to the submission?
Answer: In order to upload the files to your submission you have to log into ConfTool (https://www.conftool.com/efa2016). On the overview page, click "Your Submission", and then click "Upload Contribution" among the options on the right hand side. There you will be able to upload the anonymous and complete version of your paper
Question: I want to submit to both Doctoral Tutorial and Main Conference, how can I do it?
Answer: Please note that you CANNOT submit to both the Doctorial Tutorial and the main conference. Papers submitted to the main conference will NOT be considered for the Doctoral Tutorial. You therefore need to choose whether to submit to the Doctoral Tutorial or the main Conference. Should you decide to submit to the main conference, your paper will pass the same submission and review process as regular paper submissions.
Question: I write a paper with a co-author, can I submit my paper to the Doctoral Tutorial?
Answer: No, only single author papers are considered for the Doctoral Tutorial.
Question: I have an incomplete paper, can I submit my paper to the main conference?
Answer: If you want to submit to the main conference, please note that you are required to submit a completed paper. You will then be asked to upload two files: anonymous (blind) and non-anonymous (including author information). If you do submit to the main conference, note that you do not need to provide your CV and letter from the advisor. Your paper will then pass the same submission and review process as regular paper submissions.
Question: I have two papers I wish to submit, can I submit one paper to Doctoral Tutorial and one paper to Main Conference?
Answer: No, each author is restricted to one submission.
Question: I made a mistake in my submission, what can I do?
Answer: Authors are entitled to change/revise/delete their submission any time before paper submission deadline (Tuesday, February 2, 2016 at 1:00 PM (13:00 hrs.) CET (Central European Time)). Click on "Your Submissions" -> "Edit Contribution Details". From this page you can change/update: author(s), organization(s), title of contribution, abstract, topics, and tick-box options. Please note that to complete the action, you need to press the "Save Data" button. You cannot change your session choice.
Question: I changed my mind and I would like to submit to the Doctoral Tutorial instead (or vice versa), can I do it?
Answer: To change your submission option you have to withdraw your paper by clicking on "Your Submissions" -> "Withdraw Contribution" -> "Yes, withdraw contribution". You will be automatically re-directed on the page where you can select sessions to submit your paper. Make sure to make your changes before the deadline.
Question: I submit my paper but I am not a member of the EFA 2016, what should I do?
Answer: In order to submit your paper to the Doctoral Tutorial or the Main Conference you need to become EFA 2016 member. For more information about memberships please go here.